Show Services & Order Forms

Key Supplier Contact

The Key Supplier Contact lists all suppliers and a brief description of the services they provide.

Show Forms Checklist

The Order Forms Checklist provides a list of deadlines to complete forms and order services through the suppliers.

Mandatory Forms

Exhibitor Badge Registration

Each Exhibitor is given 5 complimentary Exhibitor badges for each 100 sq. ft. of booth space. These badges are for staff manning the booth during the show. Each person at the booth must have an Exhibitor badge.

Badge Registration

Exhibit Design Form

The Exhibit Design Form must be completed by ALL Exhibitors. Booth décor and design must be approved. All Exhibitors must adhere to the rules and regulations for booth décor approval. If you have any questions, please contact Cindy Suh (csuh@cfig.ca).

Exhibit Design Form

Display Rules and Regulations

Insurance

Insurance is mandatory for ALL Exhibitors.
As an Exhibitor participating at the GSF West Show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the Attending Public, the Show Organizer, and Yourself. Our insurance policy does not extend coverage to any Exhibitors and their exhibit.

If you have any questions about insurance, please contact John Neo at ExhibitorInsurance.com: johnn@exhibitorinsurance.com. ExhibitorInsurance.com is the official insurance provider for GSF West.

There are TWO (2) ways to arrange for the required Insurance:

OPTION #1: SINGLE EVENT INSURANCE

Grocery & Specialty Food West has appointed ExhibitorInsurance.com as the recommended insurance contractor for Exhibitors. Orders can be made directly online at Exhibitorinsurance.com/pub/srch/?e=GSFW2025 by following the instructions and completing the form.

OPTION #2: YOUR OWN INSURANCE

Contact an insurance company of your choice and request a Certificate of Insurance with the following requirements:

Additional Insured: Canadian Federation of Independent Grocers (CFIG) listed as an additional insured. CFIG’s address 200 Consumers Rd. North York, ON M2J 4R4
Dates of the Show: Saturday, April 12 – Wednesday, April 16, 2025 (includes move-in and move-out dates)
Liability Amount: Comprehensive General Liability of $2,000,000
Liability Details:
- Bodily Injury and Property Damage Liability subject to a maximum $1,000 Deductible.
- Products and Completed Operations Liability
- Contingent Employers Liability
- Broad form Property Damage
- Cross Liability Clause
- Severability of Interest Clause
For APPROVAL, please send your Certificate of Insurance to https://www.exhibitorinsurance.com/pub/srch/?m=ul&e=GSFW2025

Move-in Questionnaire

ALL Exhibitors must complete the MANDATORY Move-in Questionnaire. The questionnaire provides Lange with a general idea of the move-in requirements for GSF West.
Please complete it BEFORE MARCH 25, 2025.
Then send the completed forms to sales@langeshow.com

Move-In Questionnaire Form

Showguide / Show Special Form

The Showguide listing must be completed by ALL Exhibitors to be included in the official showguide. If the form is not completed by the due date, it will not be added to the official showguide. Please note that the company description can be no longer than 25 words. Paragraphs longer than 25 words will be edited.

The Show Special is optional. Examples of show specials are bulk buy discounts, coupons for GSF West Attendees, or discounts for shipping.

Show guide Form

Additional Show Forms

(PLEASE COMPLETE IF NEEDED)

Cold Storage Order Form

Fridge and freezer space is available during the Show.
Please complete the form.

Cold Storage Form

Lead Retrieval Form

Connect with Attendees and potential Buyers by purchasing MicroSpec’s Lead Retrieval.

Lead Retrieval Form

Levy Show Service

Levy Show Service Inc. is the Official General Service Contractor for Grocery & Specialty Food West. Please find the necessary forms and vital information that will assist you with a successful exhibition experience.

Levy Online Order Form

Vancouver Convention Centre Services

The VCC provides many services: electrical, housekeeping, plumbing, internet, etc.

Vancouver Convention Center Online Forms

Vancouver Coastal Health Food Sampling Form

Sampling food and beverage is a large part of the show. Please complete the form if you will be providing samples. Please email the completed form to Cindy Suh (csuh@cfig.ca).

VCH Temporary Food Services Application